As part of wider research into the uptake of EIGE’s Gender Statistics Database, we would like to invite you to participate in this survey. This will help improve our understanding of the use of EIGE’s Gender Statistics Database, the possible impact of the database on research and policy-making and possible areas for improvement of the Database. If you agree to take part, please first read our Data Protection statement below, and navigate to the survey tab to access the survey questions. Once you have responded to the questions in the survey tab, please submit your responses by clicking ‘submit’ at the bottom of the page.
Data Protection statement
You are invited to take part in this survey related to EIGE’s Gender Statistics Database. Before you decide to participate, it is important to understand why the survey is being conducted and what your participation will involve. Please take the time to read the following information carefully. Contact us at firstname.lastname@example.org if there is anything that is not clear or if you would like more information.
2. What is the purpose of this exercise?
The survey will feed into an assessment of uptake of the Gender Statistics Database. Your responses to the survey will be used solely to help improve our understanding of the use of EIGE’s Gender Statistics Database, the possible impact of the database on research and policy-making and possible areas for improvement of the Database.
3. Do You Have To Take Part?
It is up to you to decide whether or not to take part in this survey. If you want to take part, you can keep this information sheet and withdraw at any time by contacting us at email@example.com without giving a reason and without it affecting you. If you decide to withdraw, you will be asked what you would like to happen to the data you would have provided up to that point.
4. Who Is Organising This Survey?
This survey is being performed by ICF (ICF or Data Processor), on behalf of EIGE. ICF is bound by a specific contractual clause for any processing operations of personal data on behalf of EIGE and by the confidentiality obligations in the General Data Protection Regulation (Regulation (EU) 2016/679).
EIGE is committed to personal data protection. Any personal data is processed in line with Regulation (EC)45/2001. All personal information processed by EIGE is treated accordingly.
5. What Personal Data Do We Collect and Through Which Technical Means?
The survey will ask you about the following personal data:
- Current occupation
6. Data Protection Privacy Statement Notice:
Your personal data will be processed for the purposes outlined in this information sheet.
The legal basis that would be used to process your personal data will be the provision of your consent. You can provide your consent for the use of your personal data in this survey by selecting the relevant option during the survey or completing the consent form that has been provided to you.
One week after the suervey ends, the personal data will be processed and the survey will be deleted.
7. What Will Happen To Your Personal Data and Results Of The Survey?
The Data Processor, the Data Controller or its trusted representatives will use the provided information as background data to better understand the profiles of respondents as a group and analyse response patterns in anonymous and aggregate manner.
Data Controller and Data Processor will not:
- store or disclose your email address, IP address or geolocation to other parties.
- treat your data individually, but analyse only in an aggregated form, anonymously, together with all other contributions.
- publish or disclose your data to any party other than to EIGE.
8. What Will Happen To The Results Of The Research Project?
Data Controller will generate a report of the results for EIGE with only anonymised or aggregate data.
You will not be identifiable in any report. Data collected during the course of the project might be used for additional or subsequent research.
9. What Technology Is Being Used To Conduct The Survey?
For the purpose of this survey, Data Processor will use EIGE’s EuroGender platform. Please find EIGE’s/EuroGender data protection statement here and ICF’s data privacy statement here.
10. Who Has Access To Your Information And To Whom Is It Disclosed?
Access to all personal data and information collected in the context of this survey is only granted through UserID/Password to EuroGender Content Managers, without prejudice to a possible transmission to the bodies in charge of a monitoring or inspection task in accordance with Community legislation. These users are team members of the Data Processor and Data controller.
No data is transmitted to parties which are outside the recipients and the legal framework mentioned. Neither the Data Controller nor Data Processor will share personal data with third parties for direct marketing purposes.
11. How Do We Safeguard Your Personal Data?
The collected personal data and all information related to the above-mentioned consultation are stored on secured and protected servers of EuroGender located in Lithuania and limited number of Data Processor systems. Data Controller and Data Processor implements appropriate technical and organisational measures to ensure a level of security and confidentiality appropriate to the risk. All the information that we collect about you during the course of the survey will be kept strictly confidential. You will not be able to be identified in any ensuing reports or publications. Confidentiality will be respected subject to legal constraints and professional guidelines. Confidentiality will be respected unless there are compelling legal or legitimate reasons for this to be breached. If this was the case, we would inform you of any decisions that might limit your confidentiality.
12. How Can You Verify, Modify Or Delete Your Information?
In case you want to verify what personal data is stored, have it modified, corrected or deleted, please contact us by using the Contact Information below and explicitly specifying your request.
13. For how Long Do We Keep Your Data?
The answers to the quesitons, gender and current occupation will remain in the Data Processor’s database until the results of the survey have been completely analysed and usefully exploited. Personal data will be deleted, at the latest, 1 year after the last action in relation to the public information and communication campaign was conducted.
The collected personal data (IP address and EuroGender username - provided that you are logged-in to your EuroGender account when taking the survey) will be deleted by the Data Processor one week after the end of the survey.
14. Contact Information
In case you wish to verify what personal data is stored, have it modified, corrected, or deleted, or if you have questions regarding the information processed in the context of the survey, or on your rights, feel free to contact the Data Protection Officer of the Data Controller at: firstname.lastname@example.org.
If you are concerned about how your personal data is being processed, please contact the Data Protection Officer of the Data Controller at: email@example.com.
If you wish to find out more about this campaign or have any questions or doubts about the way your data is being processed, please contact: COMM-EMPOWERS@ec.europa.eu.
If you remain unsatisfied, you can contact the European Data Protection Supervisor (EDPS). The contact details and details of data subject rights are available on the EDPS website at: https://edps.europa.eu